Thursday, August 29th 2024

Enhance & Secure Your Document Strategy

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A Document is Not Just a Piece of Paper Anymore

The advent of digital transformation has revolutionized how organizations create, store, share, and manage their critical documents. However, this digital landscape is not without its challenges. As businesses increasingly rely on electronic documents for everything from internal communications to customer transactions, the need for a robust document strategy that not only enhances efficiency but also ensures security has never been more crucial. The cornerstone of an effective document strategy lies in its ability to adapt to the evolving needs of a business while mitigating risks associated with data breaches, loss, and compliance violations.

Today, a document is not just a piece of paper; it is a carrier of critical information that, if mishandled, can lead to significant financial and reputational damage. Therefore, enhancing and securing your document strategy is not just about implementing the latest technology; it is about creating a comprehensive approach that encompasses the lifecycle of a document from creation to disposal.

Digital Strategy is Necessary

The importance of a well-thought-out document strategy extends beyond mere organization and storage. It is about ensuring the integrity, accessibility, confidentiality, and compliance of business documents. With the increase in regulatory requirements across various industries, companies are under immense pressure to maintain stringent control over their documents. This includes being able to track document access, edits, and transfers, which not only aids in compliance but also in the detection and prevention of unauthorized access or data leaks.

Moreover, an enhanced document strategy leverages technology to streamline processes, reduce manual errors, and improve efficiency. From document management systems (DMS) to advanced encryption methods and digital signatures, technology plays a crucial role in both the enhancement and security of document management. These technological solutions not only facilitate better organization and accessibility but also provide robust security measures to protect against cyber threats.

The Human Element

The implementation of such technologies is not without its challenges. It requires a deep understanding of the business’s unique needs, the regulatory landscape, and the technological options available. Furthermore, a partner like Matthijssen NYC who can provide employee training and the establishment of clear policies and procedures critical to ensuring that the technology is used effectively and securely.

We are all in in this together.

In addition to technological solutions, a holistic document strategy also considers the human element. It involves creating a culture of security awareness among employees, who are often the first line of defense against document-related security threats. Regular training, clear guidelines, and a culture that prioritizes security can significantly reduce the risk of human error, which is a common cause of data breaches.

Use Cases

We deliver measurable results for our customers.

When you engage with us, you don’t just get a team of experts, passionate about helping you achieve your business goals, you get world class technology platforms.

Find out how we helped a global logistics provider seamlessly integrate print and digital workflows resulting in efficiencies of over 10,000+ labor hours annually, while improving their competitive positioning and growth aspirations.

See Use Case.

Find out how we helped a large NYC based employee benefits and healthcare provider to manage print costs, and digitize paper processes, resulting in over $50k saved annually, while improving customer experience by reducing wait x15 min. per patient, per visit.

See Use Case.

Find out how we helped a major NYC based Non-Profit in education, save over $30k annually on phone services alone, while also helping automate HR and Administrative processes, and implementing track and trace functionality to combat Covid.

See Use Case.

Tech Show Registration

*only company emails accepted for the event confirmation

646-513-4741

Event Location: Bistro 38, Midtown New York

Date & Time: August 29th 2024, 12:30 – 2:00pm

Email info@mattnynj.com